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How to leave a professional voicemail (template included)
Chris Rush
February 12, 2024
Every week, we dive into practical strategies and insights to help you navigate the complexities of managing in English. Let's get started!
Read time: 2 minutes
Find the mistake in this sentence (Answer at the bottom):
The new regulations will have a significant affect on our daily operations.
Today’s Template
An oral script or piece of writing you can adapt and use at work
Today’s template is all about how to leave a business voicemail. The chart below shows what a business voicemail might contain, along with a script for you to follow along with.
Purpose | Example Sentence |
|---|---|
State your name and company | "Hi, this is [Your Name] calling from [Your Company]." |
Mention the purpose of the call | "I'm reaching out to discuss [Topic/Reason for Calling]." |
Provide a brief detail or question | "I have some ideas regarding [Specific Detail/Question] and I’d like to get your thoughts." |
Express desire to follow up | "I’d love to schedule a time for us to chat more about this." |
Suggest a callback time | "Please give me a call back at your convenience, I’m available [Provide two time slots]." |
Leave your contact information | "You can reach me at [Your Phone Number] or [Your Email]." |
Close with a courteous sign-off | "Thank you for your time, and I look forward to hearing from you. |
Business Idiom of the week
Back to the drawing board
Say this when a plan or idea doesn’t work out and you need to think of a different solution to a problem. “The client didn’t like the marketing strategy we pitched, so it’s back to the drawing board to think of a new strategy.”
Did You know?
English is the working language of ASEAN (Association of Southeast Asian Nations), despite none of the member countries having English as a national language.
Find the mistake from above:
The new regulations will have a significant affect on our daily operations.
"Affect" should be "effect." "Affect" is a verb, while "effect" is a noun meaning the result.
Keep practicing,
Chris